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Privacy Policy

Last updated: 12 November 2026

Memo Sweep is made by Darcy Polley (ABN 14 538 083 865), a sole trader on the Gold Coast, Queensland, Australia. In this policy, "we", "us" and "our" mean Darcy Polley. "You" means anyone who uses the Memo Sweep app or visits memosweep.pages.dev.

The short version: the app runs on your Mac and sends us nothing. The website collects only what it needs to load, plus your email if you choose to join the list.

We follow the Australian Privacy Principles in the Privacy Act 1988 (Cth) as good practice, whether or not they legally apply to a business our size.

1. The Memo Sweep app

What the app reads

When you click "Show me the memos" and pick your Voice Memos folder, the app gets read only access to your recordings and to Apple's list of memo titles, dates and lengths. If you turn on lyrics from Notes, it gets read only access to your Apple Notes in the same way. If you import another folder, such as one in Dropbox or Google Drive, it reads that folder the same way. You choose these folders yourself, and you can take access away at any time in System Settings.

What the app does with it

Everything happens on your Mac. The app listens to each recording using Apple's built in tools to label sounds, find chapters, estimate key and tempo, and spot the good bits. It sorts memos into songs by their titles.

Lyrics are transcribed on your Mac with Apple's on device speech recognition. Splitting a memo into voice and music, and reading its melody, use models that ship inside the app and run on your Mac too. Nothing new is uploaded for any of this, and nothing is downloaded either.

What the app never does

  1. It never changes, renames, moves or deletes your original recordings or notes.
  2. It never uploads your recordings, notes, titles, labels or anything else to us or anyone else.
  3. It has no accounts, no ads, no analytics and no tracking.
  4. It makes no network connections of its own.

What the app stores

The app keeps its own working files on your Mac, inside its private app folder: how your memos are sorted, the labels and chapters it found, keys and tempos, your renames, notes, lyrics, colours and settings. These files never leave your Mac unless you move them yourself. Deleting the app's data, or the app, removes them.

The app also keeps the voice and music copies it makes of each memo, and the lyrics it heard, in the same private folder.

When you export, the app copies recordings into a folder you choose. Those copies are yours and stay where you put them.

The trial and your licence

The 14 day trial and your licence key are checked offline, on your Mac. The date your trial started and your licence key are stored on your Mac, in your login keychain and in the app's own settings. Nothing is sent to us to check them.

Sharing

If you click Share, the app hands the files to the macOS share menu. Whatever you pick there (AirDrop, Messages, Mail or anything else) handles the files under its own privacy terms, not ours.

Backups

If a future version offers backup to iCloud, that data will go to your own Apple iCloud account, not to us, and it will be off until you turn it on. Apple's privacy policy applies to iCloud. We'll update this policy before that feature ships.

2. The website

What we collect

  1. Technical data. Like every website, our host receives standard technical information when you visit, such as your IP address, browser type, the page requested and the time. Our host is Cloudflare, which uses this to deliver the site and protect it from attacks.
  2. Fonts. Some pages load fonts from Google Fonts, which means Google receives your IP address and browser details when those pages load.
  3. Your email, if you give it. If you join the early access list, we collect the email address you type in. That's it. No name, no phone number.

We don't use advertising cookies or tracking pixels, and we don't sell or rent personal information to anyone.

Why we collect it

  1. Technical data: to show you the site and keep it secure.
  2. Email: to tell you when Memo Sweep is ready, about pricing and about major updates. Nothing else.

Every email has an unsubscribe link. You can also email us and we'll remove you.

Where it's kept

Your email address will be stored with our email list provider, Sender (sender.net). Cloudflare, Google and Sender may store or process data in the United States, the European Union and other countries outside Australia. We pick providers that protect data to a standard at least as strong as the Australian Privacy Principles.

We keep your email until you unsubscribe or ask us to delete it.

3. Buying Memo Sweep

Memo Sweep isn't for sale yet. When it is (a 14 day free trial, then US$29 once), payments will be handled by a payment provider, and we'll never see or store your full card details. We'll update this policy, with the provider's name, before payments start.

4. Your rights

You can ask us at any time:

  1. what personal information we hold about you (for most people, that's just an email address, or nothing at all),
  2. to correct it, or
  3. to delete it.

Email us at [email protected] and we'll reply within 30 days. There's no charge.

You can also deal with us anonymously or under a pseudonym. The app needs no name or account, and the website works without giving us anything.

5. Security

We keep what we collect to a minimum, which is the best protection there is. The app's data stays inside its sandboxed folder on your Mac, protected by macOS. Our accounts with service providers use strong passwords and two factor sign in where available. If a data breach is likely to cause serious harm, we'll tell the people affected as soon as we can.

6. Children

Memo Sweep isn't aimed at children under 15. If you're under 15, please get a parent or guardian's OK before joining the email list.

7. Changes to this policy

If we change this policy, we'll update the date at the top. If a change affects how we handle your information in a big way, we'll say so on the website and, if you're on the list, by email.

8. Questions and complaints

Email [email protected]. If you have a complaint, tell us what happened and we'll respond within 30 days. If you're not happy with our answer, you can complain to the Office of the Australian Information Commissioner at oaic.gov.au or on 1300 363 992.

Darcy Polley
ABN 14 538 083 865
Gold Coast, Queensland, Australia